MADE IN BELIZE EXPO
Saturday, June 1st, 2019
RULES AND POLICIES
The Organizer – The Made in Belize is organized by the Belize Chamber of Commerce & Industry (BCCI), located on 1st Floor, WithField Tower, 4792 Coney Drive, Belize City, BELIZE.
Venue – The Made in Belize (herein called “the EXPO”) will take place at the National Trade Show Grounds, City of Belmopan, BELIZE (herein called the ‘EXPO Site”) on Saturday, June 1st, 2019.
Application for Expo booth should be made by completing the application form and forwarding it to the Organizer. The Organizer shall review your application and reserves the right to decline your application. The Exhibitor will receive full confirmation of booth request via an email with the invoice attached. Reservation of booths is done on a first come basis. The Exhibitor is held liable to clearly indicate in their application form what will be exhibited in their booth space. No illegitimate business transactions shall be allowed. The Organizer shall have the right to shut down any Exhibitor with suspicious illegitimate business activities. All rights of the Exhibitor hereunder shall cease and terminate.
Upon receipt of your invoice, 50% of total payment within 3 business days of application is required to complete the application process. The remaining 50% of total payment should be made before or on Friday , May 3rd, 2019. Failure to provide payment shall cause the application to become null and void, which results in the booth being placed back into the general population to be sold.
Cancellation: A 50% refund is available if a booth is cancelled before or on Friday, May 3rd. A cancellation after May 3rd is non-refundable.
Exhibition Timetable – Saturday, June 1st, 2019
- Setup time for Exhibitors ONLY – 7:00 a.m. – 9:30 a.m. (Tents can be setup on Friday, May 31st)
- Exhibition opens to the general public – 10:00 a.m. – 5:00 p.m.
- Exhibitors SHOULD remove all materials from the EXPO site at the end of the EXPO. Any items not removed within timeframe, the Organizer will not be held liable.
All exhibits must be fully set up before 10:00 a.m. on Saturday, June 1st, and all exhibits must be open for business during EXHIBITION hours.
Exhibit area includes outdoor booths and booths under a shed. Exhibitors purchasing an outdoor booth will be responsible to provide their tent covering. The Exhibitor will be held fully liable for any damages made to the venue of the Expo.
Tables & Chairs – Each exhibitor will be required to provide its table and chairs if needed.
Alcoholic Booths – If you plan to sell liquor at the Expo please note that you need a Liquor license and also you must not sell the liquor in bottles, only in plastic cups.
Music/Entertainment – The Organizer will provide adequate entertainment.
Bathroom facilities – Toilet Facilities will be available at no charge for exhibitors who present their exhibitor’s name tag.
Allocation of Space
Booth space allocation, priority will in principle be given to the Exhibitors in order of application receipt and payment. No Exhibitor may sub-let or share his/her allocated area with any other company or organization without the permission of the Organizer. The Organizer reserves the right in the event of unavoidable circumstances to change the layout of the exhibition or any part thereof without liability to the Organizer. Any Exhibitor affected by any possible change will be notified.
The Exhibitor should have its staff member(s) remain at its booth(s) during the Exhibition. The Exhibitor should take all steps to secure exhibits. The Organizer will provide suffice Security Guards and Police presence at the expo venue. The Organizer has the right to prohibit specific persons from entering the Exhibition area.
Each Exhibitor will be issued an Exhibitor Participation Name Tag and a Vehicle Pass per booth purchased. This name tag will entitle your company to free use of the toilet facilities and the vehicle pass will entitle you to parking on the compound. Complimentary passes are non-transferable and if transferred to or used by any party other than the Company to whom it was issued, it may be cancelled by the Organizer at the absolute discretion of the Organizer.
Tickets – Entrance is free.
Installation and Restoration
The Exhibitor should decorate its booth and bring the exhibits within the period permitted. When the Exhibition is completed, the Exhibitor is responsible for removing its materials and restoring the Exhibition area to its original condition within the period stipulated by the Organizer.
Any merchandise or other property left at the EXPO Site beyond the specified time will be removed, and the Exhibitor will be charged. The Exhibitor on the EXPO Site must comply with all requirements of the Organizer applicable to receiving, set-up, dismantling and removal of their exhibits. The Exhibitor must be cognizant of the security rules when planning to leave any items in their booth space during the setup, exhibition or takedown period. The Organizer will not be held liable for incidents outside the Security rules.
Electrical Safety (This applies to Exhibitors who will be utilizing electricity at their booth space)
As the organizers, our responsibility is for the safety of all our Exhibitors and visitors at the show grounds. The following safety rules based on the best recommendations of the Belize Electricity Limited MUST be adhered to on the exhibition days for those exhibitors who have requested electricity:
- Use only three-wire extension cords for appliances with three-prong plugs.
- Three or more appliances will not be allowed in one socket. Don’t overload cords by plugging in appliances that draw a total of more watts than the rating of the cord. This is very important as overloading the extension cords or sockets can result in the electrical system to trip and cause temporary power outage.
- Cracked or worn extension cords will not be allowed.
As the Organizers of the event, we reserve the right to cut power supply to any Exhibitor that does not adhere to the safety rules. Please assist us to have a safe EXPO.
The Organizer does not offer exclusivity for any exhibitors’ products or services, nor guarantees that the Exhibitor will not be placed adjacent to a competitor even though efforts will be made to avoid this.
The Exhibitor shall indemnify and hold the Organizer harmless from any damages, loses or liabilities resulting from any claims, demands, suits or other actions based on or arising out of the Exhibitor’s occupation or use of exhibit space or its installation, operation, or removal of exhibits, including but not limited to all claims and demands of Exhibitors or any third party including any of, their agents, employees, representatives, customers, and guests for injury to person or property arising by virtue of any occurrence in the exhibit space or Show Site or in the parking areas in proximity to the Show Site during the term of this Contract, as well as any period during which The Exhibitor is moving into or out of the Show Site. The Exhibitor shall observe and abide by additional regulations made by the Organizer for the efficient, safe operation or success of the Show and such additional regulations shall be at the sole discretion of the Organizer. Any exhibitor who violates any of the above terms and conditions is subject to being refused further participation in this show or any other show managed by the Organizer in the future.
In the event of a natural disaster, fire, government regulations, public catastrophe or other cause beyond the control of the Organizer, the Show or any part hereof is prevented from being held, is cancelled and any refund or exhibit fees to the exhibitor shall be at the discretion of the Organizers after cost. Such refund if given shall be a proportionate share of the balance of the aggregate exhibit fees received, which remains after deducting expense incurred by the Show and reasonable compensation to the Show, but in no case shall the amount of refund to the exhibitor exceed the amount of exhibit fee paid. Exhibitor shall not have any right to an accounting review or audit of the financial records of the show.
The Contract (completion of the application form for booth space) and, together with all of its attachments (Made in Belize Expo Rules and Policies), constitutes the complete agreement between the Organizer and the Exhibitor. This contract supersedes all previous or contemporaneous negotiations, arrangements, agreements or understandings, if any, between the Organizer and the Exhibitor with respect to the subject matter of this contract. No modification of this contract shall be valid unless approved in writing by the Organizer. The acknowledgement by the Organizer of the receipt of the Contract duly completed and returned with the appropriate deposit will form a Contract between the Exhibitor and the Organizer.
NOTE: This contract is an integral part of application for Exhibit Space. The Exhibitors should observe the regulations of the Made in Belize. In the best interest of the Show, the Belize Chamber of Commerce & Industry (BCCI) has the full power to enforce all rules and regulations.