For the past twelve years, the Belize Chamber of Commerce & Industry has been successfully organizing EXPO Belize, the only trade show in Belize that allows visitors an opportunity to experience a wide diversity of products and services offered by Belizean businesses. Since its inception, the show has grown in name and stature attracting more than 14, 000 visitors with participation from over 120 exhibitors last year alone.
EXPO Belize 2008 will be held on September 13 and 14, 2008 at the St. John's College Gymnasium, with Opening Ceremonies scheduled for Friday, September 12, at 4 p.m. As organizers of this event, we are anticipating a record number of private sector businesses from various segments of Belize's economy to participate in the show.
In an effort to make this year's EXPO more attractive and inviting, we are encouraging all Participants to go beyond their efforts last year and outdo their competition with colourful displays of goods and services. As an incentive, the Chamber will be offering a prize to the Company that has the most outstanding booth.
The floor plan remains unchanged with divisions between different sectors — services, manufacturing, and merchandising, etc., as well as the special area for new start-up businesses (3 months—1 year), which was introduced five years ago. In addition, we have invited firms from the Caribbean and Central America to participate.
In addition to the increase in the number of booths, we will also be limiting the number of booths that one single exhibitor can acquire. The booth space will be limited to 6 (six) booths per company; exceptions may be made on a case by case basis. Please note that four (4) complimentary passes plus one (1) vehicle pass will be provided for the rental of each booth.
Your business is being invited to participate in this highly anticipated and widely recognized event. This is a very unique opportunity to market your business' products and services. We urge you to contact us as soon as possible to reserve your company's space. The deadline for submission of applications is August 15th, 2008. At this time, the total fee must be received with the application. Early registration requires submission of your application and a deposit of 50% of the booth charge, plus relevant taxes. Notification of cancellations after August 15, 2008 will result in a cancellation fee equivalent of 50% of the booth charge.
The Belize Chamber of Commerce & Industry takes this opportunity to invite you to be a part of yet another successful annual event organized by us just for YOU!
Sincerely,
Vanessa Vellos
Marketing and Business Services Officer
EXPO Coordinator
BCCI
Booth space is limited to 6 (six) booths per company; an exception may be made on a case by case basis. Booths not paid in full by August 21, 2007 will be cancelled.
50% of the total booth rental charges plus tax must be paid within 4 business days of applying online. Failure to provide payment will cause the application to become null and void. The application window closes on August 15, 2008. All checks should be made payable to the Belize Chamber of Commerce and Industry. After this application is filled out it must be emailed to the following address: marketingofficer@belize.org
1.
THE ORGANIZER:
EXPO Belize is organized by the Belize Chamber of Commerce & Industry (BCCI), 63 Regent Street, Belize City, Belize.
2.
VENUE:
EXPO Belize (herein called “the EXPO”) will take place at the St. John’s College Gymnasium (herein called the ‘EXPO Site” on two consecutive days September 13 and 14, 2008.
3.
REGISTRATION:
Application should be made by completing the application form and forwarding it to the Organizer and:
1.) 10% late Registration Fee (After August 15, 2008)
2.) Members are companies that are financial as of August 1, 2008.
3.) 10% discount on booth cost for new members joining the BCCI after August 1, 2008 and
registering for EXPO.
Members of the BCCI who are not financial for the year 2008 must submit payment for Membership Contribution along with application prior on or before August 1, 2008.
50% of the total booth rental charges plus tax must be paid within 4 business days of applying online. Failure to provide payment will cause the application to become null and void. The application window closes on August 15, 2008. All checks should be made payable to the Belize Chamber of Commerce and Industry.
4.
EXHIBITION TIMETABLE:
Friday: 8:00 a.m. - 8:00 p.m. Setup time for Exhibitors only
Saturday: 9:00 a.m. - 5:00 p.m. Exhibition halls open to the general public
Sunday: 9:00 a.m. - 5:00 p.m. Exhibition halls open to the general public
Monday: 8:00 a.m. - 10:00 a.m. Exhibitor should have removed all materials
Exhibition timetable is subject to alteration.
All exhibits must be fully set up by 8:00 p.m. on Friday, September 12, 2008, and all exhibits must be open for business during exhibit hours. No dismantling or packing may be started before the show closes on Sunday. Cooperation on this point from all Exhibitors is requested. The Exhibitor has an obligation to attendees to see that these terms are not violated.
5.
EXHIBIT AREA:
All aisles and entrance doors will be under the control of the Organizer. The Exhibitor and their agents, employees or other representatives may not sell merchandise, give souvenirs or hand out any other literature of any kind anywhere other than in their own exhibit space. The Coordinator must be informed if special equipment will be utilized by exhibitors since mutual respect must be given to fellow Participants by keeping noise to decent level.
6.
ALLOCATION OF SPACE:
In booth space allocation, priority will in principle be given to the Exhibitors in order of application receipt and payment. No Exhibitor may sub-let or share his allocated area with any other company or organization without the permission of the Organizer. The organizer reserves the right in the event of unavoidable circumstances to change the layout of the exhibition or any part thereof without liability to the Organizer. Any Exhibitor affected by any possible change will be notified.
7.
COMPLIMENTARY PASSES:
The Exhibitor and their employees must ensure they receive their complimentary entrance passes (4 per booth space) and vehicle pass (1 per booth) and use such passes whenever entering the “EXPO Site”. Complimentary passes are non-transferable and if transferred to or used by any party other than the individual to whom it was issued, it may be cancelled by the Organizer at the absolute discretion of the Organizer.
8.
LIABILITY:
The Exhibitor should have its staff member (s) remain at its booth (s) during the Exhibition. The Exhibitor should take all steps to secure exhibits. The Organizer will provide:
1.) Two (2a) Security Guards to patrol exhibition areas Friday, Saturday & Sunday from 6 p.m.—9:00 a.m.
2.) Police presence will be obtained on Saturday & Sunday between 9:00 a.m.—6 p.m.
The BCCI has the right to prohibit specific persons from entering the Exhibition area.
9.
INSTALLATION AND RESTORATION:
The Exhibitor should decorate its booth and bring the exhibits within the period permitted. When the Exhibition is completed, the Exhibitor is responsible for For removing its materials and restoring the Exhibition area to its original condition with the period stipulated by the Organizer. Any merchandise or other property left at the EXPO Site beyond the specified time will be removed, and The Exhibitor will be charged for removal disposal costs. The Exhibitor on the EXPO Site must comply with all requirements of the Organizer applicable to receiving, set-up, dismantling and removal of their exhibits.
10.
CANCELLATION:
In case of cancellation of application, the BCCI must be informed two (2) weeks prior to the date of the Exhibition. If notice of cancellation is submitted after August 15, 2008 the Exhibitor is liable to pay a cancellation fee of 50% of the space rental under this contract. Any sums paid in excess of the above cancellation charges will be refunded by the Organizer. In the event the exhibitor fails to make payment or fails to comply in any respect with the terms of this contract, the Organizer reserves the right to cancel this contract without notice and all rights of the Exhibitor hereunder shall cease and terminate. Any payment made by the Exhibitor on account hereof will be retained by the Organizer as liquidated damages for breach of the contract, and the Organizer may thereupon re-rent said space. Failure to appear at the event does not release the Exhibitor from responsibility for payment of the full cost of the space rented.
11.
The Organizer does not offer exclusivity for any products or services, nor guarantees that the Exhibitor will not be placed adjacent to a competitor even though efforts will be made to avoid this.
12.
INDEMNIFICATION:
The Exhibitor shall indemnify and hold the Organizer harmless from any damages, loses or liabilities resulting from any claims, demands, suits or other actions based on or arising out of the Exhibitor's occupation or use of exhibit space or its installation, operation, or removal of exhibits, including but not limited to all claims and demands of Exhibitors or any third party including any of, their agents, employees, representatives, customers, and guests for injury to person or property arising by virtue of any occurrence in the exhibit space or Show Site or tin the parking areas in proximity to the Show Site during the term of this Contract, as well as any period during which The Exhibitor is moving into or out of the Show Site. The Exhibitor shall observe and abide by additional regulations made by the Organizer for the efficient, safe operation or success of the Show and such additional regulations shall be at the sole discretion of the Organizer. Any exhibitor who violates any of the above terms and conditions is subject to being refused further participation in this show or any other show managed by the Organizer in the future.
13.
In the event that because of natural disasters, fire, government regulations, public catastrophe or other cause beyond the control of the Organizer, the Show or any part hereof is prevented from being held, is canceled and any refund or exhibit fees to the exhibitor shall be at the discretion of the Organizers after cost. Such refund if given shall be a proportionate share of the balance of the aggregate exhibit fees received, which remains after deducting expense incurred by the Show and reasonable compensation to the Show, but in no case shall the amount of refund to the exhibitor exceed the amount of exhibit fee paid. Exhibitor shall not have any right to an accounting review or audit of the financial records of the show.
14.
COMPLETE CONTRACT:
The contract, together with all of its attachments, constitutes the complete agreement between the Organizer and the Exhibitor. This contract supersedes all previous or contemporaneous negotiations, arrangements, agreements or understandings, if any, between the Organizer and the Exhibitor with respect to the subject matter of this contract. No modification of this contract shall be valid unless approved in writing by the Organizer. The acknowledgement by the Organizer of the receipt of the Contract duly completed and returned with the appropriate deposit will form a Contract between the Exhibitor and the Organizer.
NOTE: This contract is an integral part of application for Exhibit Space. The Exhibitors should observe the regulations of the Show. In the best interest of the Show, the Belize Chamber of Commerce & Industry (BCCI) has the full power to enforce all rules and regulations.
1.
Booth space is limited to 6 (six) booths per company; an exception may be made on a case by case basis. Booths not paid in full by August 21, 2007 will be cancelled.
2.
50% of the total booth rental charges plus tax must be paid within 4 business days of applying online. Failure to provide payment will cause the application to become null and void. The application window closes on August 15, 2008. All checks should be made payable to the Belize Chamber of Commerce and Industry. After this application is filled out it must be emailed to the following address: marketingofficer@belize.org
3.
Registration:
1.) 1 0% late Registration Fee (After August 15, 2008)
2.) Members are companies that are financial as of August 1, 2008.
3.) 10% discount for new members registering and joining after August 1, 2008.
4.
The Exhibitor and their employees must ensure they receive their complimentary entrance passes (4 per booth space) and vehicle pass (1 per booth) and use such passes whenever entering the “EXPO Site”. Complimentary passes are non-transferable and if transferred to or used by any party other than the individual to whom it was issued, it may be cancelled by the Organizer at the absolute discretion of the Organizer.
5.
If notice of cancellation is submitted after August 15, 2008 the Exhibitor is liable to pay a cancellation fee of 50% of the space rental under this contract.
6.
This contract is an integral part of application for Exhibit Space. The Exhibitors should observe the regulations of the Show. In the best interest of the Show, the Belize Chamber of Commerce & Industry (BCCI) has the full power to enforce all rules and regulations.
Best Appearance - Grace Kennedy Belize won the award for the Best Appearance at EXPO Belize 2007.
Mr. Victor Guerrero, Brand Manager at Grace Kennedy Belize Ltd., accepts the award for Best Appearance .
Best Overall Booth – This award was given to Traveller's Liquors Limited.
Best in Team Work – Marie Sharp Fine Food Products received this award.
Efficiency – Can a teamwork environment be carefully envisaged by visitors?
Creativity – Does the décor, promotions, and uniforms show a clear theme?
Proper utilization of space – Did the company make the most of their booth space?
Focus and attention to ergonomics/customer needs – Did booth allow for smooth transitional movement of visitors? Where there bottlenecks? Were there visible signs that promoters were concerned with customer's needs?
Innovation – Was the presentation typical of usual presentations and promotions or were you impressed by a new angle employed to attract persons to that booth?
Gallery of pictures from past Expo archives
Note: Drag photos from below the blue bar unto the canvas in order to view it.
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Expo
