Mcfield Conference Centre

A 50% deposit is required for meeting room rental to hold meeting space on a definite basis. The balance is due upon the conclusion of your event. The meeting space outlined in this agreement is being held for you on a tentative basis until the signed contract is returned to us.  Should we receive a request for the meeting Subspace from another group creating conflicting demands on the dates you have booked, BCCI reserves the right to request payment prior to the original date specified.  Not complying with this request, if made, may result in cancellation of the space being held for you.

Final guaranteed attendance is due 48 business hours prior to a meal function or meeting. If we do not receive confirmation on your attendance the client will be billed for the anticipated or actual attendance (whichever is greater).  The client agrees to pay for any meal function cancelled within 48 hours of the scheduled function.  

There is a bar tender fee of $50.00 per bar tender for a period of 3 hours with an additional hourly charge of $20.00 for each bar tender.

Function rooms are assigned based on the minimum number of persons participating. We reserve the right to reassign the function space based on actual attendance.

The Belize Chamber of Commerce & Industry (BCCI) is not to be held accountable for food quantities recommended, but not adhered to, if same proves to be insufficient for your event.

If any meeting requires audio-visual equipment, it will be provided by the BCCI.  The BCCI will advise you of the applicable charges to rent the required equipment, which is inclusive of 12.5% GST Tax.

By law, GST must be charged on all food and beverages service provided.  For security and other administrative reasons, separate Catering arrangements will not be allowed.  All Catering arrangements will be sourced through the BCCI facility.  All prices quoted are based on current market conditions and will be guaranteed 30 days prior to the event.

 A 10% service fee will be assessed on all events.

There will be a premium charged for use of the Conference Centre outside of normal working hours, on weekends and holidays.

Our experienced staff can assist you in ordering floral arrangements and decorations.   The BCCI will not permit the affixing of anything to the walls, floors or ceilings with nails, The BCCI shall not assume responsibility for the damage or loss of any merchandise or articles left in the meeting room prior, during or after to the planned event.

The client will conduct the event in an orderly manner, in full compliance with applicable laws, regulations and rules.  The client assumes full responsibility for the conduct of all persons in attendance and for any damage done to any part of BCCI’s Conference Centre.

Set-up and Cleaning and Maintenance charges will be levied as a part of the Hospitality provided for all events.

The BCCI reserves the right to inspect rooms upon departure, and assess cleaning/damage done if any room should require excessive cleaning or repair of broken or damaged furnishings.  In the event that the individual will not be responsible for this charge, the charge will be added to the master bill.

Contained in this contract and any attachments are detailed commitments and arrangements to be provided for your group.  To enable us to provide maximum service, you should indicate any requirements beyond the level of these commitments upon return of the signed copy of the agreement to the BCCI.  Client obligations pertinent to deposits and cancellation terms are embodied in this agreement. 

The contents of this contract meet with my approval.  As an authorized representative, I consider all arrangements definite and confirmed as stated herein.  Compliance with this contract is subject to acts of God, war, disaster, or any other emergencies beyond the reasonable control of the other party.